The Hereford Academy - Important Updates             

Dfe guidance provides guidance for attendance codes for attendance registers that are used in all schools.

These codes enable school attendance staff to provide evidence on the register of authorised and unauthorised absences to establish if parents are committing an offence.

The register is a legal document and must be completed correctly using these codes.

School expects all students to arrive at school before 8.30am for registration, if they arrived after this they will be logged as late – (L code)

Any student arriving after 9.05am will be logged as unauthorised late (U code)

The use of the U code for those students arriving AFTER registration closure deems this to be an unauthorised absence. These U code sessions will be actioned by the school as referral to the local authority on accumulation of 10 unauthorised absences; including those logged on the register as an unauthorised absence for other reasons.

ALL late arrivals will be challenged and a legitimate reason should be supplied to school.


Parents are advised that referrals to Herefordshire Council for unauthorised absences can be for the following reasons:

·         Unauthorised late after school register closure

·         Unauthorised leave of absence (including holidays)

·         Any absence that parents do not provide an acceptable reason for

(Please note school makes the decision to authorise or unauthorise absences)

The Hereford Academy may need to place students on attendance or punctuality reports to monitor these areas for improvement over a period during which time we would expect to see sustained progress


Persistent patterns of late arrival can provide grounds for prosecution. 

Under section 7 of the Education Act 1996, a parent is responsible for ensuring that their child of compulsory school age (5-16) receives sufficient and suitable education, either by regular school attendance or other arrangements. This means that the parent of a child registered at a school has a legal duty to ensure the child’s regular attendance. Failure to fulfil this duty is an offence under section 444(1) of the Education Act 1996 and could result in a penalty notice or prosecution.



Code U: Arrived in school after registration closed

Schools should actively discourage late arrival, be alert to patterns of late arrival and seek an explanation from the parent.


Excerpt from the Depart for Education:

School Attendance Guidance for maintained schools, academies, independent schools and local authorities - September 2018’



Parent Responsibility

Parents should ensure their child attends school regularly and on time


Definition of a parent

A parent means:

• All natural parents, whether they are married or not;

• Any person who has parental responsibility for a child or young person; and,

• Any person who has care of a child or young person i.e. lives with and looks after the child.


The local authority and school will need to decide who comes within the definition of parent in respect of a particular pupil when using the legal measures, but generally parents include all those with day to day responsibility for a child

Contact us

If you have any questions please contact our Attendance Line:

Mrs T Thomas: 01432 373570 option 3 or 01432 373588


Mrs S Horton - 01432 373570 Ext: 148


Attendance Policy

For further information, please view our Attendance Policy (download pdf below).


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