In-Year Admissions (2025/26)

In- Year Admissions

Admission to the Academy during the academic year depends on whether a further admission would prejudice the provision of efficient education or the efficient use of resources at the school or not.  Applications must be made directly to the academy on a form available from the Academy reception, or via the school website. 

In-Year Admissions Process

This outlines the procedure for parents who wish to apply for a place for their child at The Hereford Academy, “in-year”, that is other than where they are to start school in Year 7 at the beginning of the academic year. (If you are applying for a Year 7 place in the normal admissions round or you are applying late for your child please see our Admissions Policy). The Academy will co-ordinate its own in-year admissions and applications, should be made as described below, and NOT to the Local Authority, as is the case for normal admission round and late applications.

If you are considering moving your child to The Hereford Academy you are welcome to contact the school office to arrange a date and time to have a tour around, if you wish.

Please note, this does not guarantee that a place will be available and the online application procedure below must be followed:

.         Request an admissions/transfer form from the school, or complete an online version  

·        Email the completed form to the school - admissions@theherefordacademy.org.uk 

·         We will then contact you in writing to let you know whether a place is available, or not. If you are offered a place at our school, the offer letter will then instruct you to make direct contact with us to arrange a mutually convenient start date. If it is not possible to offer a place at our school, we will inform you, in writing, as to the reason for the refusal as well as informing you of your right of appeal.  The relevant Local Authority will also be informed.

·         At The Hereford Academy we do maintain a waiting list for in-year admissions.  If your application has been unsuccessful and we have been unable to offer a place, you are welcome to contact the school office if you wish your child to be included. Priority on the waiting list is determined according to our over-subscription criteria (see Admissions Policy) and not the date a child is added to the list. If a place were then to become available, we would notify the School Admissions team and they will notify parents of the vacancy on behalf of the school. 

·         A waiting list is maintained until 31 December for Year 7, see 2.15 School Admissions Code. Thereafter, waiting lists are maintained until the end of each term.

·         Parents will need to reapply if they wish to be included on the list for the following term

For the Admissions Policy for 2026-2027, please refer to Policies Section Tab 

For the Admissions Policy for 2027-2028, please refer to Policies Section Tab 

Please return completed application forms to admissions@theherefordacademy.org.uk 

Appeals Timetable : Diocese of Hereford Multi-Academy Trust Appeals Timetable for allocation of places for September 2026

The proposed appeal timescales for secondary transfer and reception intake for September 2026 will be as follows.

Appeals lodged after these dates (late applications) will generally be heard within 30 school days of the appeal being lodged.  Appeals in respect of in-year applications will be heard within 30 school days of receipt.

If you decide to request an appeal after 25 June 2026, it may not be possible to offer an appeal date before the end of the summer term.  Appeals are not held in the school holidays.

Where a place is refused the parent will be notified and will be informed of the reason why the application was refused; information about the right to appeal; the deadline for lodging an appeal and the contact details for doing so.

Appellants (the person/s lodging an appeal) will receive notification of the date, time of the appeals panel appointed to hear their appeal at least ten school days before the hearing.

The Diocese of Hereford Multi-Academy Trust is responsible for engaging a fully independent appeal panel, fully independent of the school and must do so in accordance with the School's Admission Appeals Code.  These appeal hearings are carried out remotely online using Zoom.  Parents will be provided with the Zoom link to access the hearing and will be able to speak directly to the panel.

After the appeal hearing you'll normally be able to find out whether your appeal has been successful the day after the appeals for the school have finished.  The clerk to the appeal panel will explain how and when you can obtain the result.